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Notary Publics Make It Official
by Olivia Foiles
If you have an important document you’d like to make more official, it’s a good
idea to see a notary public. Notary publics can often be found at banks, post
offices, or under the notary listings in your phone book. Notary publics can
also be useful as witnesses and as administrators of oaths.
In the United States, many notary publics don’t have to undergo a lot of
training before they can declare themselves an official notary. Instead,
American notaries just have to pass a test and a thorough background check
before they can be known as notary publics.
Notary publics are people a state government has designated as trustworthy and
dependable. Notary publics have been given the power by their state government
to make documents and oaths officially witnessed and recognized.
Occasionally notary publics will have an extensive background in law.
Oftentimes, though, the notary public you visit in order to get a stamp or seal
on some sort of document will not have any knowledge in law extending beyond his
or her duties as a notary public.
Notary publics usually cannot have any sort of convicted illegal activity in
their past. The rules and requirements about becoming a notary public differ
slightly from state to state. If you’re looking into becoming a notary public,
be sure to carefully research your state’s criteria for notaries. You may find
that something about you disqualifies you, or you might find that you’d be a
perfect candidate to be a notary public.
The United States is not the only country in the world to have notary publics.
Countries across the world use notary publics in very similar ways as they are
used in the United States. Of course, a notary public’s duties, background, and
powers will be quite different depending on what country you’re in.
Become an Online Electronic Notary Public
What is a Notary Public?
The basic definition of a Notary Public is a public official who acts as an
impartial witness to the signing and certification of documents. A Notary Public
is also responsible for administering oaths, taking affidavits and depositions.
State governments are responsible for appointing Notary Publics.
Steps to Become a Notary
Although the steps necessary for filing to become a Notary Public differ from
state to state, there are some general procedures that usually apply. An
application must be filled out and submitted with the applicant's contact
information and any prior notary experience. An application fee usually applies.
An Oath of Office is required to be taken within a certain amount of time. It
might already be included on the application. Otherwise, it must be filed at the
County Clerk's office or some other local recorder's office.
Further requirements might be necessary. For example, a notary bond, an
educational program or certain types of tests may need to be passed. Applicants
will need to check specific states requirements for particular conditions for
receiving a notary commission.
Online Electronic Notary Public
Governments and businesses want the fast and inexpensive storage that is
promised by digital documents. This desire has allowed the formation of a new
service, that of an online electronic Notary Public.
Electronic Notary Security
There has been a quandary on how to deliver this service and still provide
essential reliability, efficiency and security. Along with the electronic
signature pad, there are revolutionary new digital technologies. Paperless
journal record keeping is one of them. Another is an electronic seal. Security
measures for the electronic seal can be employed with the use of a password or
fingerprint. The seal is endowed with the ability to spot changes that were not
authorized to an electronic document to help prevent fraud. The seal will record
when the document was notarized. Should someone try to modify the document, it
will note the date and how it was changed.
Steps to Become an Electronic Notary Public
There is a training program that is provided by the National Notary Association.
It is customized to teach the specific procedures and laws to become a Notary in
each state. They also educate the Notary about the required tools and their
proper use. Applicants for an electronic notary seal will have to already be a
commissioned Notary Public. They are permitted by the National eNotary Registry
to submit their application via The Department of State. When granted permission
to obtain the seal, the applicant is required to appear at the County Clerk's
office. He or she must show valid identification along with the Department of
State's Electronic Notary Approval Letter. Following the conclusion of the
identity screening process, the National Notary Association gives the Notary
access to download his electronic notary seal.
There is enormous potential available on the Internet for a Notary to cultivate
business. Success will depend partly on a willingness to stay abreast of laws,
procedures, requirements and electronic notarization technology.
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